Preventative Maintenance Records

Dewick & Associates provide specialist Preventative Maintenance Log Sheets and Maintenance Matrices for construction and building services projects, forming a key component of structured asset management and operational maintenance documentation.

Developed by our in-house Chartered Engineers and Technical Writing Team, these project-specific documents clearly define maintenance requirements in line with manufacturer guidance, statutory obligations, and industry best practice, supporting building owners, facilities managers, and contractors in implementing clear, compliant, and practical maintenance regimes from project completion through to long-term operation.

Hammersmith Hospital

Commercial Building, Cremorne

The Glen Shopping Centre

Preventative Maintenance Records: Technical Overview

Preventative Maintenance Log Sheets and Maintenance Matrices are structured tools used to define, schedule, and record all ongoing maintenance requirements for building systems and assets.

Project-specific Preventative Maintenance Log Sheets are developed using manufacturer data, technical literature, and Operating & Maintenance Manual (O&M Manual) [Insert Link] All required cleaning, servicing, and maintenance tasks are extracted and clearly defined, providing asset-by-asset guidance on what maintenance is required, how often it is undertaken, and how it should be carried out. The result is a practical, easy-to-use operational record for facilities and maintenance teams.
A Maintenance Matrix provides a consolidated overview across all building elements, including architectural, structural, and building services systems (mechanical, electrical, hydraulic, fire, plant, and equipment). It defines the maintenance frequencies, local regulation references, and trade responsibilities in a clear, coordinated schedule that supports compliance, simplifies reference, and enables structured preventative maintenance planning across the entire asset.

Regulatory Requirements and Industry Standards

Preventive Maintenance documentation is prepared with reference to:

Manufacturer’s installation and maintenance requirements
CIBSE guidance and maintenance principles
BSRIA best practice publications
SFG20 – Industry standard for building maintenance specification
Provision and Use of Work Equipment Regulations 1998 (where applicable)
Project-specific Employer’s Requirements and asset management strategies

This ensures maintenance schedules are aligned with compliance obligations and industry-recognised best practice.

Format and Structure

Dewick & Associates deliver Preventative Maintenance Log Sheets and Maintenance Matrices in a clear, structured format designed for ease of use by facilities and maintenance teams. Typical deliverables include:

Asset-specific Preventative Maintenance Log Sheets
Consolidated Maintenance Matrix covering all building services
Defined maintenance frequencies and task schedules
References to relevant local regulation and specific manufacturer requirements
Trade-by-trade maintenance responsibilities
Structured tables suitable for operational and Facilities Management use

All documentation is prepared in a consistent format aligned with building handover documentation, O&M Manuals [Insert Link], and asset management systems, ensuring seamless integration into wider operational maintenance strategies.

Related Construction Documentation Services & Capability

Dewick & Associates provide a wide range of complementary construction documentation, technical writing, compliance, and digital information management solutions designed to support every stage of you project lifecycle. Supported by experienced technical writers, engineers, and industry specialists, our coordinated approach ensures accurate, professionally managed project information that improves compliance, streamlines handover, supports operational efficiency, and delivers long-term value for building owners, contractors, consultants, and facility managers.