Dewick & Associates provide professionally compiled Regulation 38 Fire Safety Information File (Regulation 38 File) for non domestic buildings and the common parts of multi-occupied residential developments.
Our structured approach, authored by our in-house Chartered Engineering Team, ensures full compliance with the Building Regulations and supports a clear, coordinated handover of fire safety information to the Responsible Person.
Regulation 38 of the Building Regulations 2010 (as amended) requires that fire safety information is provided to the Responsible Person at project completion. This information must be sufficient to allow the building to be safely operated, maintained, and managed in accordance with applicable fire safety legislation.
The duty to provide this information rests with the party carrying out the works (usually the Principal Contractor) as part of the formal handover process.
For higher-risk and multi-occupied residential buildings, Regulation 38 information also supports compliance with the Building Safety Act 2022, forming part of the “Golden Thread” of building safety information.
Dewick & Associates provide professionally structured and fully indexed Regulation 38 Files, delivering fully compliant documentation that captures the complete as-built fire safety record required at handover.
Our Regulation 38 Files bring together all critical fire safety data to support compliance with Approved Document B and relevant fire safety standards, ensuring the Responsible Person has accurate, usable information for ongoing building operation, maintenance, and regulatory assurance.
Dewick & Associates prepare Regulation 38 Files across a wide range of sectors including healthcare, residential and Build to Rent developments, commercial offices, education, industrial facilities, public infrastructure, and higher-risk multi-occupied buildings, tailoring documentation to the specific fire strategy, building type, and risk profile of each project
Regulation 38 documentation is prepared in accordance with:
This ensures all fire safety information is suitable for use by the Responsible Person and supports ongoing compliance throughout the building lifecycle
The effectiveness of a Regulation 38 File depends on a clear, structured format that ensures the Responsible Person can quickly access, understand, and apply critical fire safety information.
A well-prepared file should prioritise accessibility, logical structure, and alignment with the Golden Thread [Insert Link to article?], ensuring information remains accurate, up to date, and usable throughout the building lifecycle.
Key Format Principles:
Services: Mech, Elec, Fire, Hyd, MEP
Format: Digital, online, D&A standard, QR code, client specific
Drafting: As Installed / As Built Drawings
CDM 2015 Compliant
Collation of certificates and content Authoring of document by Chartered Engineers
Format: Structured digital file
Content: Architectural and Structural
nucleus, Digital Handover Platform
Collation of certificates and content
Format: Digital, D&A Standard, PDF
Content: Details the building facilities and amenities
Format: Digital, online, D&A standard
Technical authoring by Chartered Engineers
Services: Mechanical, Electrical, MEP Includes processes and procedures
Inspection Test Plans (ITP)
Building Tuning Plans
